UUAC Policy 1-011: Campus Security

UUAC Policy 1-011: Campus Security

  1. Purpose and Scope

The purpose of the Campus Security Policy is to facilitate a safe and secure environment for students, faculty, staff and campus visitors of the Utah Asia Campus while complying with federal laws regarding security on campus.

  1. Definitions
    1. “Campus Security Authority” or “CSA” for purposes of this policy shall mean offices designated to receive crime reports, and any University employee who has significant responsibility for student and campus activities at the Utah Asia Campus, including but not limited to the Chief Administrative Officer, the Dean of Faculty and the Dean of Students.
    2. “Professional Counselor” means a person whose official responsibilities include providing mental health counseling to members of the University’s community and who is functioning within the scope of his or her license or certification.
    3. “Pastoral Counselor” means a person who is associated with a religious order or denomination, is recognized by that religious order or denomination as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.
    4. “Clery Geography” means any location on which the University is required to report crime statistics for purposes of the Clery Act, including
      1. Campus Property: Any building or property owned or controlled by the University within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution’s educational purposes including residence halls. Any building or property that is reasonably contiguous to the campus that is owned by the institution but controlled by another person, if frequently used by students, and supports institutional purposes (such as a food or other retail vendor).
      2. Public Property Within or Immediately Adjacent to the Campus: All public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus.
      3. Noncampus Building or Property: Any building or property owned or controlled by an officially sponsored student organization. Any building or property owned or controlled by the University that is used in direct support of, or in relation to, the institution’s educational purposes, if frequently used by students, and is not within the same reasonably contiguous geographic area of the institution.
    5. Clery Act Crimes” means criminal homicide, sex offenses (rape, fondling, incest, statutory rape), aggravated assault, robbery, burglary, motor vehicle theft, arson and any crimes that may be later added to the Jeanne Clery Act.
    6. “Annual Security Report” or “ASR” is the annual report of crime statistics and other campus information for the University of Utah Asia Campus that, pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Camus Crime Statistics Act (20 USC § 1092 (f))(“CleryAct”), must be prepared and distributed to all University employees and students of the UUAC.
  • Policy
    1. Reporting Criminal Actions and Other Emergencies Occurring within Clery Geography
      1. Reporting Crimes and Emergencies.
        1. The University of Utah does not have a police or security force on the Incheon Global Campus. The Incheon Global Campus falls within the police jurisdiction of the Incheon Yeonsu Police Station, 138 Woninjae-ro, Yeonsu 2(i)-dong, Yeonsu-gu, Incheon, South Korea.  Therefore, students and others who become aware of criminal actions or other emergencies anywhere within Clery Geography should report these to the Incheon Yu Yoensu Police.  Their telephone number is 82-32-453-0762.  In case of emergency, dial 1-1-2. 
        2. Criminal actions may also be reported to the individuals or offices listed below. Reports made to these persons or offices will be included in the statistical report in the Annual Security Report for the Utah Asia Campus but generally will not be reported by those offices to the Incheon Yeonsu police for investigation.
Chief Administrative Officer 032-626-6009 119 Songdo Munhwa-ro, Yeonsu-Gu, Incheon, Korea 21985
Dean of Students 032-626-6006 119 Songdo Munhwa-ro, Yeonsu-Gu, Incheon, Korea 21985
Dean of Faculty 032-626-6003 119 Songdo Munhwa-ro, Yeonsu-Gu, Incheon, Korea 21985

 

  1. Timely Warnings. The University shall provide timely warnings to the UAC community when Clery Act Crimes are reported to a CSA and are determined by the Chief Administrative Officer to represent a serious or continuing threat to students and employees at the Utah Asia Campus. Anyone with information warranting a timely warning should report the circumstances to Chief Administrative Officer. The University may issue these warnings via postings at the Utah Asia Campus, through email, through Kakao text, or in other ways. The individual or office responsible for issuing the warning will vary depending on how the warning is issued.
  2. Reporting Crimes on a Voluntary, Confidential Basis. Individuals who witness or are the victim of crime, but who wish to remain anonymous, may report the crime to the University on a confidential basis. To do so, individuals should specifically request that they remain anonymous. The report ensures that the occurrence of the crime will be included in the University’s ASR and allows the University, in appropriate circumstances, to alert the campus community to potential dangers. Filing an anonymous report may limit the ability of the University to provide specific assistance or to investigate the criminal conduct.
  3. Professional and Pastoral Counselors. Professional Counselors and Pastoral Counselors, when acting in such capacity, are not required to report crimes disclosed to them for inclusion in the ASR. However, as described in the accompanying Procedure P1-011A, Professional and Pastoral Counselors are encouraged, if and when they deem it appropriate, to inform the persons they are counseling of how to report crimes on a voluntary, confidential basis for inclusion in the ASR.
  4. Preparing the Annual Disclosure of Crime Statistics and Annual Report. In order to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the ASR Administrator for the UAC in cooperation with other University units, prepares an Annual Security Report that includes a disclosure of crime statistics. The full text of this report can be found on the UAC Website at [link]. Campus crime, arrest and referral statistics include those reported to Campus Security Authorities and those collected (if any) from local law enforcement agencies. Each year, notification is sent [by email or other means] to all enrolled students, staff and faculty of the UUAC providing the website address or other source for obtaining the annual report. In addition, paper copies of the report may be obtained from the Dean of Students, 119 Songdo Munhwa-ro, Yeonsu-Gu, Incheon, Korea 21985 or by calling +82-032-626-6009. Prospective students and employees are also notified of the availability of the report.
  1. Security of and Access to Campus Facilities

Security for the Incheon Global Campus is provided by the Incheon Global Campus Foundation (“IGCF”).  IGCF provides security guards on campus who patrol the campus 24 hours per day.  In addition, IGCF has installed CCTV cameras throughout the campus that are monitored by IGCF security.  

The UUAC building on the Incheon Global Campus is open to the public during designated hours.  The building is secured when not open to the public.  The building is locked remotely on a time switch and is only accessible by authorized faculty and staff.   

Student housing on the Incheon Global Campus is operated and controlled by the IGCF which provides access to, and security for, the student housing.  Student housing is locked at all times and is only accessible by students having valid ID cards. 

Other buildings on the Incheon Global Campus that have common use among all of the higher education institutions at IGC are generally open and accessible during designated hours.  The buildings are locked outside of regular hours.

To the extent that the UUAC administrative staff become aware of safety and security concerns regarding the Incheon Global Campus (e.g., adequacy of and access to security personnel, lighting, etc.), the UUAC staff meet with representatives of the IGCF to express such concerns and urge improvements to safety and security.  The UUAC and IGCF work together to conduct annual campus risk surveys to identify safety and security vulnerabilities and to implement corrective actions. The IGCF also provides opportunities for the campus community to report problems and concerns directly, such as 24 hour telephones and an online reporting form.

  1. Campus Law Enforcement
    1. Jurisdiction. The University of Utah does not have any law enforcement or security personnel at the UUAC.  The Incheon Global Campus is located within the law enforcement jurisdiction of the Incheon Yeonsu Police Station, 138 Woninjae-ro, Yeonsu 2(i)-dong, Yeonsu-gu, Incheon, South Korea.  Telephone:  82-32-453-0762.  The Incheon Yeonsu Police have responsibility for investigating and resolving crimes occuring on the campus.
    2. Reporting. The University encourages victims of a crime, and others who become aware of a crime against others, to promptly and accurately report such crimes to the Incheon Yeonsu Police.
  2. Monitoring and Recording of Criminal Activity at Off-Campus Locations of Officially Recognized Student Organizations

To the University’s knowledge, no officially recognized student group at the UUAC have non-campus locations. 

  1. Alcoholic Beverages and Illegal Drugs
    1. Students. Under University policy, students are subject to discipline for use, possession, or distribution of alcoholic beverages of any type on University premises except as expressly permitted by law and University regulations. Students are also subject to discipline for use, possession, or distribution of any narcotic or other controlled substance on University premises and at University activities except as permitted by law and University regulations. See Policy 6-400, Student Code.
    2. Employees. Under University policy, the University is a drug-free workplace. It is a violation of the University’s Drug-Free Workplace policy for “employees to engage in the unlawful manufacture, distribution, dispensation, possession, and/or use of a controlled substance or alcohol at university workplace, or while engaged in university business off campus.” Employees are subject to discipline for violating this policy. See Policy 5-113, Drug-Free Workplace.
    3. Enforcement of Laws. Students and employees at the UUAC who violate South Korean law concerning the possession, use or distribution of alcohol or drugs while on campus or at campus events, or who otherwise violate the University’s policies concerning alcohol and drugs, may be referred for University discipline under the applicable University policies and procedures.
  2. Emergency Response and Evacuation
    1. Confirmation and Notice of Significant Emergency or Dangerous Situation
      1. Upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus, the University will notify the UUAC campus community using the procedures described in UUAC Procedure P1-001 accompanying this Policy. UUAC Procedure P1-011 describes the process the University will use to confirm the emergency, determine the content of the notification, and initiate the notification system. The Procedure also lists titles of persons or organizations responsible for carrying out this process as well as procedures for disseminating emergency information to the larger community.
      2. The University will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.
    2. Testing of Procedures. The University will maintain procedures, to annually test the University’s emergency response and evacuation procedures.
  3. Missing Student Notification
    1. Incheon Global Campus Housing. The University of Utah does not own or control the student housing on the Incheon Global Campus. Student Housing is owned, controlled and managed by the Incheon Global Campus Foundation.
    2. Reporting a Missing Student. Because the University of Utah does not own or control the housing at the UUAC, it is not obligated under the Clery Act to provide notification for students missing at the UUAC.  Nevertheless, the University encourages its student and employees who become aware that a student has been missing from student housing for twenty-four hours, to make a report to the UUAC Dean of Students 010-6241-6003.  Upon such notice the Dean of Students will communicate with the IGCF to try and obtain more information about the student identified as missing.
    3. Emergency Contact. UUAC students provide the University with an emergency contact in their application materials. If the University determines that a UUAC student has been missing for twenty-four hours, the UUAC Dean of Students will contact the identified emergency contact to notify them of the situation. 
    4. Notifying Local Law Enforcement Agency. The University will notify the Incheon Yeonsu Police Station when any student has been determined to be missing for twenty-four hours.
  4. Fire Safety Policies
    1. Those residing in the Incheon Global Campus student housing should become familiar with IGCF’s restrictions and guidance on fire safety.

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[Note: Parts IV-VII of this Regulation (and all other University Regulations) are Regulations Resource Information – the contents of which are not approved by the Academic Senate or Board of Trustees, and are to be updated from time to time as determined appropriate by the cognizant Policy Officer and the Institutional Policy Committee, as per Policy 1-001 and Rule 1-001.]

  1. Rules, Procedures, Guidelines, Forms and other Related Resources
    1. Rules
    2. Procedures
      1. UUAC Procedure P1-011A: Campus Security
    3. Guidelines
    4. Forms
    5. Other related resource materials.
  2. References
    1. United States and Korean Laws
      1. United States Clery Act, 20 U.S.C. § 1092(f), 34 C.F.R. § 668.46
      2. South Korean Penal Code Articles 297, 298, 299 & 303
      3. South Korean Act on the Control of Narcotics
      4. South Korean Juvenile Protection Act
    2. Relevant University Regulations
      1. Policy 5-111: Corrective Action and Termination Policy for Staff Employees
      2. Policy 5-113: Drug-Free Workplace
      3. Policy 6-011: Functions and Procedures of the Senate; Consolidated Hearing Committee
      4. Policy 6-316: Code of Faculty Rights and Responsibilities
      5. Policy 6-400: Code of Student Rights and Responsibilities
      6. Korean drug and alcohol regulations
    3. Contacts

The designated contact officials for this Policy are:

  1. Policy Owner (primary contact person for questions and advice): Chief Administrative Officer of the University of Utah Asia Campus.
  2. Policy Officer: Chief Business Officer
  3. These officials are designated by the University President or delegee, with assistance of the Institutional Policy Committee, to have the following roles and authority, as provided in University Rule 1-001:

“A ‘Policy Officer’ will be assigned by the President for each University Policy, and will typically be someone at the executive level of the University (i.e., the President and his/her Cabinet Officers). The assigned Policy Officer is authorized to allow exceptions to the Policy in appropriate cases…. “

“The Policy Officer will identify an ‘Owner’ for each Policy. The Policy Owner is an expert on the Policy topic who may respond to questions about, and provide interpretation of the Policy; and will typically be someone reporting to an executive level position (as defined above), but may be any other person to whom the President or a Vice President has delegated such authority for a specified area of University operations. The Owner has primary responsibility for maintaining the relevant portions of the Regulations Library… .[and] bears the responsibility for determining -requirements of particular Policies… .” University Rule 1-001-III-B & E